In order to facilitate the company's fuel supply management and optimize reimbursement time for more efficient, intelligent and integrated mobility, the fuel card emerged as a safe, agile option that promotes cost reduction in fleet management.
Read more: Efficiency in fleet fuel management
This is of great importance, after all, the volatility of fuel prices can directly affect a company's operating costs.
Thus, optimized control is an excellent solution to mitigate the impacts of the wide range of these values , as well as freeing the person responsible for reimbursements from rework and other time-consuming manual tasks.
Therefore, so that you can understand the full impact that the adoption of this card can have on your light fleet management, we have prepared this article with the main information on the subject. Check it out:
What is the fuel card?
How does a fuel card system work?
Main advantages of adopting the fuel card in fleet management
What are the main fuel cards on the market?
How to further optimize fuel management in the vehicle fleet
What is the fuel card?
Operating similarly to a meal voucher or food allowance, the fuel card allows companies to empower their drivers to choose the best place to refuel among selected gas stations.
Thus, this solution becomes the flexible way to supply fuel and guarantee other vehicle services, facilitating the reimbursement of supplies and vehicle management.
In this way, a fuel card basically works like a credit card made exclusively for paying for fleet fuel expenses at a network of accredited gas stations.
In addition, the vast majority of cards have a wide coverage network, also including the possibility of paying for some products and services, such as oil changes, vehicle cleaning, among others.
Finally, there are also prepaid fuel cards, which facilitate fuel consumption control and company budget management , avoiding extra expenses that get out of the manager's control.
How does a fuel card system work?
Most fuel cards have a system that allows you to track fuel expenses in real time , which is undoubtedly a great help for fleet management.
Therefore, driver sign-up is usually straightforward, as is setting up credits. But to help you, we've listed some points to consider before choosing a fuel card for your fleet:
- Check the delivery time in the region
- Check the existence of administrative fees
- View the list of accredited establishments (posts)
- Check the services accepted by the card
- Check the mobile functionality of the App
- Check the offer of management resources by the platform
Thus, by analyzing all these points, it is possible for your company to take full advantage of the possibilities offered by the fuel card.
Main advantages of adopting the fuel card in fleet management
The main benefit of adopting a fuel card is the optimization of fuel expenses in the fleet , mainly due to the functionalities of the platforms, such as:
- Block the cards whenever you need
- Stipulate days and times to release the supply
- Define which fuel can be used by drivers
- Choose accredited stations for the fleet to supply
In addition, there are also many other advantages such as:
Prevent fleet management fraud
Unfortunately, fraud is a problem that requires constant attention in fleet management , after all, no one is exempt from these irregularities.
Questionable expenses related to fuel supply, route deviations, and other incidents and accidents end up causing the company to incur much higher costs than anticipated.
Thus, with the use of a fuel card, you will know exactly where the money was used, in addition to being able to limit expenses.
Save on supplies and services
Unlike credit cards, most fuel cards do not have annual fees.
Therefore, when this investment is weighed, the company's savings are much greater than the expenses , guaranteeing a positive ROI for the company.
Facilitate the management
When purchasing a fuel card, your company also has access to platforms with reports that help control and centralize information.
This is of great importance for companies to have more clarity and agility in controlling supplies and small services, without the need for refunds and considerably reducing the time invested in administrative tasks to carry them out.
What are the main fuel cards on the market
Among the main types of fuel cards on the market, two stand out:
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- Credit card: here, the manager and the company that manages the card define a monthly usage limit that will be settled by the company later. The advantage of this type of card is that they often come with customized options for your fleet.
- Prepaid card: here, as the name implies, it is a card in which the company makes the deposit and only then releases the cards for use. Thus, this type of card guarantees better predictability of costs, as it works more similarly to food and meal tickets.
How to further optimize fuel management in the vehicle fleet
After taking the first step and guaranteeing the fuel card for your fleet management, it's time to go further to guarantee total supply control and cost reduction in the company.
Thus, the adoption of tracking , telemetry , and video telemetry services provides functionalities such as mileage control and fleet management policies , which are highly necessary for reducing claims, accidents, and costs in the management of light vehicle fleets.
Read more: The difference between cost and expense? Learn how to classify them.
In addition, you can also optimize your fuel supply control with our Fuel Management add-on module , which prevents fraud and fuel and route diversions.
Our system is fully integrated with fuel cards , making all refueling information available directly in the Golfleet system. All this in a simple, intelligent, and accurate way to assist in decision-making.
Thus, you will have access:
| Cash spending indicators | Data filtered by periods | Fuel exception reports |
| -Average cost R$/Km; -Total expenses in BRL; -Average price per liter; -Consumption per stretch; -Total consumption in liters. | -Total in reais; -Liters in total; -Lower amount paid per liter of fuel. | -Above average consumption; -Below average consumption; - Divergent location; -No position; - Stations without location. |
Bring fuel management to your light fleet management:
