February 26, 2024by golfleet
Reading Time: 9 minutes

Supply control: automate your company's fuel management with Golfleet

Learn about the importance of fueling control for fleet management and how Golfleet's fuel management module automates this process.

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Supply control is an inevitable process in fleet management, at least for those seeking to maintain the company's financial health and operational productivity.

As its name suggests, it is a care that involves fuel management, But just like anything in life, there is a right and wrong way to do it.

It is necessary to monitor reliable indicators and fully visualize supplies, which requires commitment. The good news is that Golfleet has a module dedicated exclusively to fuel control and you now understand how it works.

What is supply control?
How important is supply control?
How does supply control work?
Benefits of supply control
Main indicators of supply control
Biggest mistakes in fuel management
Discover Golfleet's fuel management module

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What is supply control?

Supply control involves analyzing reports on fuel use in fleet management, but this is not its only activity. This is because it also involves a set of actions with the objective of establishing parameters and, thus, optimizing resources and operations in general.

To carry out this process, managers can even carry out manual control, more 88% of spreadsheets have errors and we don't want that for your supply control.

Thus, It is recommended to invest in a fleet management system like Golfleet, which takes this obligation off your list. That's because the supply control module brings together all the information necessary for efficient management of this area.

At the end of the content you will find everything you need to know about the module and how it works, so if you already understand the importance of this practice, just go there. But if you have any questions about the subject, continue reading in the next topic.

Suggested reading: How to circumvent inflation and ensure a reduction in fleet fuel costs using Golfleet

Automated supply control for fleets | Golfleet

How important is supply control?

With prices always rising and fluctuating, the importance of monitoring fuel supply is very evident, as it prevents the company from feeling the impact of these and other factors.

Furthermore, cost reduction is a priority in operations involving the use of vehicles, where resources must be well used and allocated, but without harming other areas.

Therefore, controlling fuel supply means that managers no longer need to worry about money going up in the air. Through this management, it is possible to draw up an accurate plan for the fleet’s fuel supply.

Automated supply control for fleets | Golfleet

How does supply control work?

Supply control goes far beyond a simple record of dates and fuel expenses. After all, to be truly efficient and provide the expected results, administration needs to be complete.

In this sense, fuel management also consists of analyzing indicators, such as fuel consumption, expenses for fleet maintenance, fines, accidents and vehicle capacity.

With this in hand, It is much simpler to decide which fuel to use, at what time and for which vehicles. A well-structured control like this can even indicate the right time to renew the fleet.

Therefore, keeping fuel supply at your fingertips is a way of understanding car consumption, but also of using this information to reduce costs and optimize operation.

Suggested reading: Fuel card in fleet management: optimize your expense control

Automated supply control for fleets | Golfleet

Benefits of supply control

We believe that the potential of fleet supply control has already become evident, but we will address the benefits to further reinforce the importance of this practice.

Cost reduction

With up-to-date fuel management, the company can save on fuel supplies, since they have a specific destination and take into account factors such as the car, mileage and the route taken.

This information is crucial for efficient control. Likewise, keeping a record of the fleet's fuel supply is a strategic benefit for the business, after all, It is the history generated that allows for better decisions, whether in the present or in the future.

Suggested reading: Commercial Responds: how does fuel integration enhance fleet cost reduction?

Operational efficiency

Another natural consequence of supply control is that, as vehicles are fed with correct and quality fuel, performance and yield is also better.

This means drivers will have what they need to do their job, but with the advantage of more economical trips.

Making better decisions

In addition to contributing to savings and productivity, fuel management promotes improvements to the entire fleet ecosystem. All this because storing data and creating a history for the company is extremely useful for any decision-making process.

One of the benefits of Golfleet is that it eliminates the need for manual tasks to carry out this monitoring. Instead of feeding spreadsheets and getting lost in documents, our fleet management system gathers all the data you need and presents this information in the form of comprehensive reports.

Spending predictability

Having the fleet's fuel supply information at hand, managers carry out solid budget planning, with the certainty that they no longer need to rely solely on intuition.

In the same way, reports drastically reduce unforeseen events and financial losses. This brings greater security to the company, as there will be no unpleasant surprises when paying bills.

Identification of consumption habits

Adequate fuel control also allows you to understand the fueling habits of each driver in the fleet and identify if there is a pattern, such as waiting to fill up only when the tank is at low levels or almost empty.

This is important because such behavior harms the car's engine, also resulting in financial damage to the company due to corrective maintenance costs.

On the other hand, monitoring consumption contributes to predictive maintenance, as it allows the early identification of mechanical problems.

Understanding how drivers supply fuel also makes it possible to identify whether they are frequenting establishments with higher prices, which also negatively impacts cash flow.

With Golfleet, you go even further with your fuel management, as it is possible to check divergent locations, stations without location and, as a consequence, fraud and fuel and route deviations.

Environmental sustainability

Fleet management is not just about efficiency, productivity and cost reduction. We must always remember the significant impact these operations have on the environment and do everything in our power to minimize the damage.

Therefore, optimizing fuel supply is also a way of contributing to safety practices. sustainability in transport, reduce the carbon footprint and meet environmental goals.

Suggested reading: Everything about the role of ESG in fleet management

Automated supply control for fleets | Golfleet

Main indicators of supply control

As we saw previously, fuel control is not efficient without indicators. The starting point of this practice is to analyze this data and understand what it represents in relation to supplies, and only then begin planning.

Below, you can see the main indicators of fuel management.

Vehicle condition

Without understanding the real condition of the vehicles in your fleet, it is very likely that you will not obtain the desired results with supply control. In this context, information such as age, consumption per liter and even the components that need to be replaced come into play.

This way, it will be easier to identify which cars are the most economical and, what is even more important, those that are causing a high cost of supply.

Type of fuel

Another important step towards reducing costs is analyzing the type of fuel used by vehicles.

In certain models, alcohol tends to have a lower performance than gasoline, for example. In practice, this means that the price of alcohol needs to be considerably lower than that of gasoline to become advantageous.

Managers must take this into account when maintaining control of the fleet's supply, observing the values ​​at the pump and the performance of the vehicles. This way, it is possible to determine which type of fuel is most viable.

Suggested reading: Biofuel: what is it, what are the advantages and why use it in your fleet?

Path

When it comes to drivers' daily lives, Whether on long journeys or shorter routes, the route is a crucial factor for efficient fuel management. The nature of the routes alone has a direct impact on supply costs.

A route that passes through paved roads with double lanes, for example, requires fewer stops, overtaking and gear changes. On the other hand, urban and busy areas require more braking and restarting, which results in greater fuel consumption.

By crossing this information with data about the engine and the type of fuel used, it is possible not only to carry out more efficient control, but also determine which vehicle is ideal for each itinerary.

Charge

The amount of cargo transported and how it is distributed also affect fuel consumption. After all, the heavier the vehicle, the greater the cost, regardless of the route or the way of driving.

For these same reasons, it is important to take these indicators into account, always seeking compatibility between the vehicle's weight capacity and demand.

Handling profile

We also cannot forget that the human factor is a relevant indicator for supply control. But without a fleet management system, it is basically impossible to monitor accelerations, sudden braking and speeding.

In this sense, the data provided by Golfleet will be your allies in understanding the team's behavior and guiding drivers to adopt more prudent, economical and, above all, safe driving.

Automated supply control for fleets | Golfleet

Biggest mistakes in fuel management

Well, we highlight some of the main mistakes made in fuel management throughout the content, such as the lack of monitoring and control of consumption or the lack of preventive maintenance of vehicles and adequate training for drivers.

However, One of the most serious mistakes and perhaps one of the most silent is the fear of innovation, that fear that many managers have of investing in solutions to ensure greater efficiency.

This ends up resulting in a stagnant operation, which tries in every way to improve fuel management, but without success. It is at this moment that Golfleet enters the scene, a true ally in the journey of business growth and evolution.

It was also evident throughout the content that problems related to fleet fuel supply are easily solved with our fleet management system, without complications or manual tasks.

Suggested reading: All about telemetry and video telemetry: the most efficient systems for fleet management

Automated supply control for fleets | Golfleet

Discover Golfleet's fuel management module

With all confidence, the fuel control module Golfleet is the best solution for supply integration.

We are pioneers in integrating fuel cards from any operator into the fleet management system, which allows you to consult and manage all relevant information directly on the platform.

In a simple, intelligent and precise way, you access a complete and customizable dashboard, with metrics related to supplies:

  • Average cost per kilometer in reais
  • Total expenses in reais
  • Average price per liter
  • consumption per segment
  • Total consumption in liters

This data can be filtered for any period you wish, allowing you to compare progress month by month and understand the total dollars spent and liters of ethanol, diesel, gasoline or CNG consumed, in addition to identifying the lowest amount paid per liter of fuel .

The metrics will be generated automatically from the integration, but you have the option of entering this information manually, if you prefer.

Supply report

In this report, Golfleet offers a variety of pertinent information about your operation's fuel supply, such as:

  • license plate
  • Exception (if it occurs)
  • Date and time of supply
  • Establishment where it was carried out
  • Type of fuel used
  • Number of liters filled
  • Price per liter

But it is possible to customize the columns displayed according to the data that is most relevant to your management. You can also filter information based on period, vehicle, situation, type of fuel and type of registration.

Another interesting feature is the option to select the type of exception to analyze possible fraud, such as suspicious locations or supplies made without recording the position. All of this presented intuitively on a map.

Consumption report by section

The consumption report per section contains information generated every two refuelings, such as:

  • license plate
  • Start of the section
  • Exception (above or below average consumption)
  • Type of fuel used
  • Price per liter
  • Kilometers driven
  • Number of liters spent
  • Costs in R$/km
  • Average consumption in km/L

Just like the supply report, you can customize the columns and filters according to your needs. It is possible to define the desired period, select a specific vehicle and filter by situation. All this so that you have a personalized dashboard adapted to your demands.

Golfleet also took fuel-related exceptions into account when developing this module. Therefore, you can access additional information such as:

  • Vehicles above average consumption
  • Vehicles below average consumption
  • divergent location
  • Cars without position
  • Stations without location

And the best thing is that you can favorite both the supply report and the consumption report per segment, download the file and even create an automatic sending report for even more ease.

With all these features, Golfleet proves to be a complete and indispensable tool for the efficient fuel management of your fleet.

The supply control module is an add-on available for our telemetry and video telemetry systems, which you can learn about its full potential and answer your questions, simply schedule a free demonstration with one of our experts.

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