There are several gears turning behind the scenes of a company to keep everything under control, one of them is corporate fleet management. But what does this mean and why should you care? That's what we'll answer in today's content.
What is corporate fleet management?
What are the biggest challenges?
What are the benefits of corporate fleet management?
How to manage a corporate fleet?
Technologies to facilitate corporate fleet management
A success story in corporate fleet management
What is corporate fleet management?
The corporate fleet involves the vehicles used by the company's employees, made available to travel between branches, visit customers or travel for work.
In essence, corporate fleet management oversees and coordinates how all this happens, efficiently managing everything from vehicles to drivers, who are responsible for their proper use.
What are the biggest challenges?
Operational cost control
One of the biggest challenges in corporate fleet management is keeping costs under control, including fuel, maintenance, insurance, taxes, vehicle depreciation and driver salaries. Even a few fluctuations in fuel prices can have a significant impact on your budget.
Read more: Telemetry: how does the system drive cost reduction in fleets?
Maintenance and repair management
Improper maintenance or car review Delayed maintenance can lead to unexpected breakdowns, compromising deadlines and increasing costs. In addition, frequent repairs on older vehicles can become expensive and inefficient.
Driver and vehicle safety
This should always be a priority in corporate fleet management. Traffic accidents not only put lives at risk, but can also generate high costs for repairs, compensation and increased insurance costs.
Read more: How to design and implement a fleet safety program
Compliance with standards and regulations
Corporate fleets must meet a series of requirements that vary by region and vehicle type. These include safety requirements, labor laws, and traffic regulations. Therefore, A proactive approach is always the best way to avoid or overcome all these challenges.
What are the benefits of corporate fleet management?
cost savings
One of the most attractive benefits of corporate fleet management is cost reduction. By keeping vehicles well-maintained and optimizing routes, your company can reduce fuel consumption and minimize the need for costly repairs.
Enhanced Security
By monitoring driver behavior and ensuring that vehicles are regularly inspected and maintained, the risk of accidents can also be significantly reduced. This not only protects employees, but also minimizes potential liability issues.
Read more: Corporate Social Responsibility: what it is, benefits and tips for implementation
Improved efficiency
Um fleet management system allows companies to monitor their vehicles, which allows for more efficient route planning, reducing travel time and fuel consumption. It also allows for better allocation of resources, ensuring the right vehicle is available for the right job at the right time.
Environmental sustainability
In today's world, the sustainability in transport is more important than ever. Effective management can help reduce your carbon footprint by optimizing routes, promoting environmentally friendly practices, eco-steering and maintaining vehicles to ensure they operate efficiently.
How to manage a corporate fleet?
1. Fleet planning
It all starts with good planning. In this case, it is important to define the type of vehicle (car or motorcycle), the quantity needed and the purpose of each one so that everything runs smoothly. Consider the available budget and evaluate how the corporate fleet can help achieve the company's goals.
If the goal is to reduce operating costs, one way is to perform more frequent maintenance or reduce the tire wear, incorporating routine inspections and ensuring calibration at the correct frequency, for example.
Read more: 7 tips for efficient light fleet management planning
2. Vehicle acquisition
Corporate fleet management also involves choosing suppliers and vehicle purchase or rental methods that best meet the company's needs.
Other responsibilities include keeping paperwork in order, such as licensing, insurance and taxes, negotiating better insurance rates and bulk fuel purchases for further cost savings.
3. Maintenance schedule
Um fleet maintenance plan A truly effective maintenance system should prioritize preventive maintenance, which is the best approach to ensure maximum performance and extend the life of vehicles, from oil changes to other checkups.
Define and, most importantly, follow a schedule of preventive maintenance is paramount. The number of mechanical failures decreases, vehicle downtime is reduced and customer satisfaction only increases.
4. Fuel control
Keeping an eye on fuel supplies is an essential step to optimizing corporate fleet costs. In this context, a telemetry system provides excellent data integrations for supply control, which generates accurate reports, helping to identify patterns and implement measures to reduce consumption.
5. Telemetry or video telemetry
Using telemetry or video telemetry is often crucial to the healthy progress of an operation. With this close monitoring and its infinite possibilities, it is possible to improve safety and optimize route planning.
6. Driver management
Taking the focus away from vehicles for a moment, we also need to take into account the driver performance. Training, periodic assessments and incentives are measures that promote safe and efficient driving.
This also prevents high turnover. Keeping a team of qualified drivers is better than losing experienced drivers.
7. Fleet safety
The corporate fleet manager must implement strategies to prevent and minimize the risks of accidents, thefts and vehicle thefts, in addition to also taking care of the behavior of drivers. Everything that compromises the safety of both the fleet and the lives that are involved in it. Therefore, also thinking about technologies that help monitor such events becomes essential in management.
8. Data analysis
We cannot leave out data analysis, which allows us to identify behavior patterns, optimize vehicle allocation and reduce fuel consumption, among other benefits.
With the amount of data that a corporate fleet generates, day after day, it is important to use this information to your advantage, especially when making decisions.
A good tip is to consider tools to collect, store and organize data. A telemetry system does this automatically, delivering ready-made reports to you and optimizing your work routine.
Read more: Data-driven fleet management: what it is and how to implement it without errors
Technologies to facilitate corporate fleet management
As technology advances, the challenge is to transform data into useful information and actionable actions. Without the right tools and processes, this task can become complex and ineffective.
A telemetry system provides a comprehensive and always up-to-date view of the corporate fleet, in addition to providing crucial information about the operation as a whole.
Not to mention that process automation simplifies the manager's life, taking care of administrative tasks and freeing up more time to focus on strategic decisions.
With a telemetry system, you can integrate and automate several functions related to vehicle management, such as:
- Registration and control of vehicles and drivers
- Supply, maintenance and violation management
- Vehicle monitoring and tracking
- Generation of reports and performance indicators
One of the benefits of Golfleet, for example, are Points of Interest (POI) that allow access to the places that drivers have passed through and how long their visits lasted.
Thus, it is possible to evaluate the commercial strategy and control the team's productivity, with a single tool that provides complete reports to propose solutions such as changing route to more strategic areas.
A success story in corporate fleet management
“Telemetry made us think outside the box and opened our eyes to many issues.” This is a statement from Priscila Cruz, Contract Manager at Mosaic, the company that gave Golfleet’s telemetry system a chance.
100% of the company's commercial fleet is equipped with Golfleet, with each vehicle assigned to a driver who is responsible for that asset. After implementation, the team began to have visibility of the location of cars and costs.
From this, Mosaic management incorporated measures such as internal vehicle sharing and hiring corporate mobility with travel strategies. “With this, we achieved savings of R$5,7 million in 2020”, he celebrates.
Read more: Telemetry promotes savings of R$5,7 million in Mosaic fleet management
This is an example of how the adoption of technologies can be decisive for the success of an operation. Its impact is undeniable.
When we see a company vehicle, we don't always think about the management network that maintains it and the business it supports and helps to advance. Therefore, if you want to take the next step in your corporate fleet management, check out an eBook on how telemetry will be the ideal tool for this.
