Fuel is one of the biggest and main costs of a fleet, representing a good portion of total expenses, even more so when we take into account that it is a recurring input.
Therefore, any company that has a fleet of vehicles benefits from efficient control of fuel consumption. But to closely monitor and manage this in the best possible way, it is necessary to have technology as an ally.
With this in mind, Claudio Medeiros, Partnership Manager at Golfleet, was the guest on the episode dedicated to the benefits of fuel integration, from our web series Comercial Responde.
Stay with us and understand how our telemetry system provides all the necessary supply information in a simple, intelligent and objective way for decision making.
🔎 Browse the content:
The role of integration for fuel savings
How does fuel integration work?
Getting to know the Golfleet Fuel Management module
Case Analysis: How Golfleet Helped Identify Fraud
If you prefer, follow Comercial Responde on YouTube:
The role of integration for fuel savings
Before delving into how the Fuel Management module works in practice, nothing better than presenting its benefits.
What are the benefits of fuel integration?
Reduction in fuel consumption
The analysis of fueling data from a telemetry system makes it possible to identify consumption patterns and, from there, opportunities to save fuel.
For instance, on our trip to your company can identify vehicles that are consuming more than expected and take steps to correct the problem.
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Increased operational efficiency
Likewise, supply integration can also help improve the efficiency of fleet management, by optimizing routes and avoiding waste.
security improvement
Another benefit of fuel management is that this practice can also contribute to improving safety, providing data on vehicle and driver performance.
After all, it can highlight inefficient driving habits, inadequate preventive maintenance or poor fuel quality, which put your operation and your drivers at risk.
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How does fuel integration work?
Our technology works by crossing information from the fuel card supplier company, such as the date, time, volume of fuel supplied and cost.
This data is then sent to our fleet management system, where they are stored and available for generating graphs and rankings for more in-depth analysis.
This is because the module is fully integrated into our solutions. I.e, is the answer for companies that want to improve the management of their fleets and reduce costs.
With Golfleet, you can consult and manage all information directly on your device, as the module automatically delivers data such as:
- Accurate cost in reais per kilometer driven
- Average consumption per vehicle
- Average price per liter and type of fuel
- possible fraud
- suspicious supplies
- Vehicles below or above normal consumption average
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Getting to know the Golfleet Fuel Management module
As we saw previously, accurate measurement of fuel consumption plays a crucial role in your economy.
So, when adopting a system like Golfleet, you will have at your disposal the necessary tools to eliminate ineffective manual data collection and streamline the entire process.
With fuel integration, your company gains a clearer view of the next steps to take to reduce unnecessary fuel use.
This, in turn, allows you to reduce costs and improve financial results as you expect from your fleet management.
Now, without further ado, let's delve deeper into the Fuel Management module:
On the Golfleet dashboard it is possible to consult data such as the total expenditure in reais of all types of fuel, such as ethanol, diesel, gasoline or CNG, which are received from the integration with any fuel card operator.
As well as choosing the analysis period and selecting according to the desired fuel or viewing expenses in general.
Other information available for consultation in the Supply Integration module is:
- Lower amount paid per liter of fuel
- Total in reais
- Total liters
Thus, You can make a comparison between previous years in terms of liter capacity and analyze whether there was an increase in fuel.
It is worth mentioning that this is always expected, due to the increase in price, but it is information that allows you to understand how to reduce costs.
As all vehicles are listed in Golfleet queries, it is also possible to compare whether the liter capacity has been maintained over time, which is a sign that there has not been an exorbitant increase in fuel.
Just below the dashboard, Golfleet presents a graph that contains very relevant information to support your management: a graph with fuel exceptions.
This is data in which it is possible to immediately observe whether there is any type of exception, that is, whether the supply is in fact correct.
In other words, even more information about the supply profile of your fleet management, organized according to sign, date and time, station and value per liter paid.
It is also possible to look more analytically at fuel exceptions, thanks to data such as:
- Supplies without exceptions
- Supplies with stations without location
- Supplies without configuration (standards not determined)
- Supplies above average consumption
- Pending data
- divergent location
- no position
You're probably wondering why you need a module Fuel Management which provides more precise information about the divergent location.
In practice, This means that it is possible to know why supplies were not authorized.
With Golfleet, you have the security that you can trust this data, as it includes:
- License plate
- Date and time
- Establishment
- Type of fuel
- liters
- Liter price
- Total value
- card number
- Registration
- integrative
There is still the possibility of configuring these columns according to what your management needs and demands, as the module allows you to add or remove this and other information.
In this sense, customization is very welcome so that you can view the most important information for your operation with agility and convenience.
The divergent location, e.g. points out situations in which refueling occurs at a point that does not match the positioning of the vehicle:
Remembering that you still have the option for this divergent location supply to be informative. I.e, Our system may warn you that there was something unexpected regarding the location of the gas station.
All this with the possibility of viewing the map in street view. That way, It is up to the fleet manager to analyze whether the supply is informative or restrictive.
Another difference with Golfleet is that you can download reports and import them in different formats:
- CSV file
- XLSX file
- Digital PDF file
- PDF file for printing
As well as configuring the best time to receive this information according to your management model.
For example, you can set up to receive every Monday morning which supplies took place outside the working hours established by the company in its fleet policy.
In other words, how many times the fuel card was used in that vehicle after hours.
That way, when you define your fuel saving strategies, you'll have everything you need at hand.
And what happens when integration with supply operators is not available?
This is less common and our Partnership Manager also highlights the integration with all brands:
“Yes, we talk to all supply operators. However, if you have an exception in a location that does not have an agreement with one of these supply companies, you can also import it manually.”
In this launch, managers can include all supplies along with data such as the station's CNPJ, card number and number of liters supplied.
Golfleet allows the manager to import data simply in a standard layout provided by the system itself, so that the information is always at hand and can be viewed intuitively, as is customary within the platform.
As a result, Our fleet management system imports all supply data daily.
In other words, there is no need for bilateral integration, since all supply information will appear in the system through this spreadsheet.
Simply follow the reference model that our fleet management system provides so that the file is interpreted correctly.
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Case Analysis: How Golfleet Helped Identify Fraud
All fleet management is aware of the danger of scams in relation to fuel supply in vehicles.
As you could see, The specific divergent location features are of great help when identifying and preventing cases of fraud.
In Comercial Responde, Claudio presents a case in which the tool was of vital importance in clarifying and concluding a case of fraud within a client company.
The Partnership Manager says that the management of the company in question identified, through fuel integration, inappropriate behavior by one of its drivers, who was refueling his own vehicle with the company's card.
From this, an internal investigation was opened in which fraud was proven. In view of the above, a dismissal for just cause was carried out. The employee, in turn, opened a lawsuit against the company.
After all the analysis carried out by the Labor Court, based on the database and behaviors of this driver recorded by the Golfleet telemetry solution, the dismissal process for just cause was considered approved.
Therefore, the final court decision was to favor the company in a dismissal for just cause. And the data provided by the Golfleet tool was clearly extremely important for the outcome of this process.
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After learning how our Fuel Management module is a great ally not only for operational efficiency and cost reduction, but also for the safety of an entire operation, we imagine that your curiosity has been aroused.
Therefore, we invite you to schedule a demo of Golfleet and discover even more benefits of our technology for your company:
