Fuel is one of the biggest and most important costs for a fleet, representing a significant portion of total expenses, especially when we consider that it is a recurring expense.
Therefore, any company that has a fleet of vehicles benefits from efficient control of fuel consumption. But to closely monitor and manage this in the best possible way, it is necessary to have technology as an ally.
With this in mind, Claudio Medeiros, Partnership Manager at Golfleet, was the guest on the episode dedicated to the benefits of fuel integration, from our web series Comercial Responde.
Stay with us and understand how our telemetry system provides all the necessary supply information in a simple, intelligent, and objective way for decision-making.
🔎 Browse the content:
The role of integration for fuel savings
How does fuel integration work?
Getting to know the Golfleet Fuel Management module
Case Analysis: How Golfleet Helped Identify Fraud
If you prefer, follow Comercial Responde on YouTube:
The role of integration for fuel savings
Before delving into how the Fuel Management module works in practice, nothing better than presenting its benefits.
What are the benefits of fuel integration?
Reduction in fuel consumption
The analysis of fueling data from a telemetry system makes it possible to identify consumption patterns and, from there, opportunities to save fuel.
For example, your company can identify vehicles that are consuming more fuel than expected and take steps to correct the problem.
🔔 Suggested reading: Fuel economy: 8 tips for reducing fleet expenses
Increased operational efficiency
Likewise, supply integration can also help improve the efficiency of fleet management, by optimizing routes and avoiding waste.
security improvement
Another benefit of fuel management is that this practice can also contribute to improved safety by providing data on vehicle and driver performance.
After all, it can highlight inefficient driving habits, inadequate preventive maintenance or poor fuel quality, which put your operation and your drivers at risk.
🔔 Suggested reading: Video telemetry: a turning point for road safety
How does fuel integration work?
Our technology works by cross-referencing information from the fuel card provider, such as the date, time, volume of fuel dispensed, and cost.
Next, this data is sent to our fleet management system , where it is stored and made available for generating graphs and rankings for more in-depth analysis.
That's because the module is fully integrated with our solutions. In other words, it's the answer for companies that want to improve their fleet management and reduce costs.
With Golfleet, you can consult and manage all information directly on your device, as the module automatically delivers data such as:
- Accurate cost in reais per kilometer driven
- Average consumption per vehicle
- Average price per liter and type of fuel
- possible fraud
- suspicious supplies
- Vehicles below or above normal consumption average
🔔 Suggested reading: How to beat inflation and guarantee a reduction in fleet fuel costs using Golfleet
Getting to know the Golfleet Fuel Management module
As we saw previously, accurate measurement of fuel consumption plays a crucial role in your economy.
Therefore, by adopting a system like Golfleet , you will have the necessary tools at your disposal to eliminate inefficient manual data collection and streamline the entire process.
With fuel integration, your company gains a clearer view of the next steps to take to reduce unnecessary fuel use.
This, in turn, allows for cost reduction and improved financial results, just as you expect from your fleet management.
Now, without further ado, let's delve deeper into the Fuel Management module:
On the Golfleet dashboard it is possible to consult data such as the total expenditure in reais of all types of fuel, such as ethanol, diesel, gasoline or CNG, which are received from the integration with any fuel card operator.
As well as choosing the analysis period and selecting according to the desired fuel or viewing expenses in general.
Other information available for consultation in the Supply Integration module is:
- Lower amount paid per liter of fuel
- Total in reais
- Total liters
This way, you can make a comparison between previous years in terms of fuel consumption and analyze whether there has been an increase in fuel consumption.
It is worth mentioning that this is always expected, due to the increase in price, but it is information that allows you to understand how to reduce costs.
As all vehicles are listed in Golfleet queries, it is also possible to compare whether the liter capacity has been maintained over time, which is a sign that there has not been an exorbitant increase in fuel.
Just below the dashboard, Golfleet presents a graph that contains very relevant information to support your management: a graph with fuel exceptions.
This is data in which it is possible to immediately observe whether there is any type of exception, that is, whether the supply is in fact correct.
In other words, even more information about your fleet management's fuel consumption profile, organized by license plate, date and time, gas station, and price per liter paid.
It is also possible to look more analytically at fuel exceptions, thanks to data such as:
- Supplies without exceptions
- Supplies with stations without location
- Supplies without configuration (standards not determined)
- Supplies above average consumption
- Pending data
- divergent location
- no position
You're probably wondering why you need a Fuel Management module that provides more accurate information about divergent locations.
In practice, this means that it is possible to know the reason why the supplies were not authorized.
With Golfleet, you have the security that you can trust this data, as it includes:
- License plate
- Date and time
- Establishment
- Type of fuel
- liters
- Liter price
- Total value
- card number
- Enrollment
- integrative
There is still the possibility of configuring these columns according to what your management needs and demands, as the module allows you to add or remove this and other information.
In this sense, customization is very welcome so that you can view the most important information for your operation with agility and convenience.
The divergent location, for example, indicates situations where refueling occurs at a point that does not correspond to the vehicle's positioning:
Remember that you still have the option that this discrepancy in the gas station's location is for informational purposes. In other words, our system may notify you that something unexpected happened regarding the gas station's location.
All this with the possibility of viewing the map in street view. Therefore, it is up to the fleet manager to analyze whether the refueling is informative or restrictive.
Another difference with Golfleet is that you can download reports and import them in different formats:
- CSV file
- XLSX file
- Digital PDF file
- PDF file for printing
As well as configuring the best time to receive this information according to your management model.
For example, you can set up to receive every Monday morning which supplies took place outside the working hours established by the company in its fleet policy.
In other words, how many times was the fuel card used in that vehicle outside of permitted hours?
That way, when you define your fuel saving strategies, you'll have everything you need at hand.
And what happens when integration with supply operators is not available?
This is less common and our Partnership Manager also highlights the integration with all brands:
“Yes, we talk to all supply operators. However, if you have an exception in a location that does not have an agreement with one of these supply companies, you can also import it manually.”
In this launch, managers can include all supplies along with data such as the station's CNPJ, card number and number of liters supplied.
Golfleet allows the manager to import data simply in a standard layout provided by the system itself, so that the information is always at hand and can be viewed intuitively, as is customary within the platform.
As a result, our fleet management system imports all fuel supply data daily.
In other words, there is no need for bilateral integration, since all supply information will appear in the system through this spreadsheet.
Simply follow the reference model that our fleet management system provides so that the file is interpreted correctly.
🔔 Suggested reading: Fuel cards in fleet management: optimize your expense control
Case Analysis: How Golfleet Helped Identify Fraud
All fleet management is aware of the danger of scams in relation to fuel supply in vehicles.
As we have seen, the specific features of divergent location tracking are of great help in identifying and preventing cases of fraud.
In Comercial Responde, Claudio presents a case in which the tool was of vital importance in clarifying and concluding a case of fraud within a client company.
The Partnership Manager says that the management of the company in question identified, through fuel integration, inappropriate behavior by one of its drivers, who was refueling his own vehicle with the company's card.
From this, an internal investigation was opened in which fraud was proven. In view of the above, a dismissal for just cause was carried out. The employee, in turn, opened a lawsuit against the company.
After all the analysis carried out by the Labor Court, based on the database and behaviors of this driver recorded by the Golfleet telemetry solution, the dismissal process for just cause was considered approved.
Therefore, the final court decision was to favor the company in a dismissal for just cause. And the data provided by the Golfleet tool was clearly extremely important for the outcome of this process.
🔔 Suggested reading: Risks of criminal liability: paying attention to the legal issues involved in fleet management
After learning how our Fuel Management module is a great ally not only for operational efficiency and cost reduction, but also for the safety of an entire operation, we imagine that your curiosity has been aroused.
Therefore, we invite you to schedule a demo of Golfleet and discover even more benefits of our technology for your company:
