Every day managers find themselves pulled out of their comfort zone, facing changes that require adaptation and growth. In this sense, fleet control emerges as an answer to this need.
When monitoring is carried out effectively, becomes a crucial element for any business that uses vehicles as a key part of its operations.
This is because there are some benefits for companies that adopt this practice, mainly in educating its drivers about their behavior in traffic.
However, for the use of a company vehicle outside working hours to be really advantageous for both parties, it is important to establish clear guidelines and rules.
As the practice does not need to be rigid, it is possible to adopt a more flexible posture as a manager and define some rules at the same time.
If you want to understand more about the subject and know how to monitor the use of a company vehicle outside working hours, continue reading.
What are the harms of using a company vehicle outside working hours?
Be clear about your responsibilities
Use technology for accurate fleet tracking
Why define rules for fleet control?
Primeiro lugar em, because the use of a company vehicle outside working hours for personal and/or recreational purposes can be considered as incontinence of conduct or bad procedure.
Who foresees this Article 482 of Decree Law No. 5.452 of May 01, 1943, that is, the practice can cause the driver to be disconnected and cause inconvenience for both sides.
In this sense, may result in increased operating costs and risk to your reputation.
As well as paying fines and getting involved in serious accidents, which puts the integrity of your team at risk.
For these and other reasons, fleet control is an indispensable measure for the success of a company and you have probably reached the same conclusion.
In this way, you always have up-to-date information about your vehicles and drivers, especially when monitoring is carried out with the support of fleet management systems.
That's because technology does away with uncertainties about the improper use of a company vehicle outside working hours and the challenges of knowing who was behind the wheel when an infraction was committed, for example.
And how does preventing accidents and promoting a culture of traffic Safety happen in your company's day-to-day life, fleet monitoring still generates positive results in this regard.
🔔 Reading suggestion: Traffic psychology: check out how to have more safety and quality of work in your fleet
What are the harms of using a company vehicle outside working hours?
As we saw earlier, Neglecting fleet control can result in a series of losses for your operation.
Therefore, we separate some of the main ones to reinforce the importance of this care:
High fuel costs
Fuel consumption is already a constant variable in your company. Then, imagine what the values would be when we put into the equation the use of a company vehicle outside working hours.
It's worth noting that this isn't about second guessing your team, but there's no way to know for sure whether drivers are following economical driving practices during personal use.
🔔 Reading suggestion: Fuel economy: 8 tips to reduce fleet expenses
Vulnerability to accidents and theft
In the same way that the previous uncertainties work, it is also not possible to follow the routes or know the areas that the drivers travel through.
If an accident or robbery occurs, this is even more serious than it seems, since their lives will be at risk.
Now, imagine the following scenario: a driver is involved in a case of speeding or drunk driving with a vehicle plotted in his fleet.
All it takes is for the scene to be photographed and shared on the internet or reported for your company's name to be on the line.
In other words, fleet control is a risk containment measure for its management as a whole.
Increased maintenance costs
As a result of the damage caused by the misuse of fuel or accidents and theft, it is natural that your company ends up spending more than expected on predictive, preventive and corrective maintenance.
Not to mention, of course, of not measuring the impacts of using a vehicle outside working hours for the expenses that are intended for them.
As a manager, you start to wonder if the tires would have lasted longer or if that repair that forced your operation to stop could have been avoided.
To end these and other doubts, the most effective solution is to carry out fleet control. Below, we've put together best practices for you to implement in your business.
How to carry out fleet control in the best possible way?
Formalize rules for the use of company vehicle
The use of a company vehicle outside working hours is not always a practice that happens for personal and/or recreational reasons.
For many organizations, operating outside business hours is more advantageous for logistical reasons.
In this case, establishing clear and objective guidelines is crucial to avoid major management problems.
One measure for this is to make the rules official through a document that follows your fleet policy and lists your rights and duties, both for the company and for the teams. Some examples that can guide decisions are:
- Maximum time allowed for use
- Appropriate speed limit
- region and locality
- Car maintenance care
- Expectations about vehicle maintenance
With a formal agreement to back it up, it is possible to guarantee the safety of its drivers and demand the correct posture in the face of misuse of fuels, damage to property or use outside permitted locations.
Be clear about your responsibilities
The moment you give your vehicles to collaborators, it is imperative to be clear about the responsibilities that accompany this permission.
One of the most important, without a doubt, is to strictly follow the provisions of the Consolidation of Labor Laws (CLT).
Activities carried out on behalf of your company, such as customer service, visits and corporate travel, represent expenses with fuel, maintenance and overhaul. In these cases, they are the responsibility of their management.
On the other hand, let's assume that your employees can travel to the workplace, but the expenses are your responsibility. Then, it is important that they understand the extent to which the obligation lies with them or the organization.
Use technology for accurate fleet tracking
In addition to establishing rules and understanding about responsibilities, Ideally, fleet monitoring should be carried out using up-to-date and reliable data.
And this is only possible, in fact, with the support of telemetry ou video telemetry. The fleet management systems of Golfleet, for example, represent a breakthrough with regard to vehicle tracking.
Basically, the main difference between them is in the quality of the indicators they provide for your company.
This is because in addition to information on maximum speed control, improper driving and vehicle location, telemetry still embraces variations in driver behavior.
In addition to shooting-related indicators, presented in rankings and reports with smart listings and customizable filters. With an advanced dashboard in hand, monitoring your fleet becomes much more intuitive.
However, we know that the decision between telemetry or videotelemetry can raise some doubts.
Thinking about it, we anticipated and prepared a complete and free guide for managers where we explain everything about the technologies.
Everything you need to know to carry out a safe and economical fleet control is in this material, so access yours right now:
